Privacy Policy

1. Scope and Identity

In this policy, “HAVAGUARD,” “we,” “our,” and “us” refer to HAVAGUARD, an assumed business name used by LOXENKEY LLC. This policy describes HAVAGUARD's practices concerning personal information collected through the website and related business communications.

“Personal information” means information that identifies, relates to, describes, or can reasonably be linked with an individual. It generally does not include de-identified, aggregated, or publicly available information where applicable law excludes that information.

2. Information We Collect

Information provided directly

Depending on how you interact with HAVAGUARD, you may provide:

• Name and contact information, including email address and telephone number
• Company, organization, property, facility, or event information
• Requested service, schedule, location, and assignment details
• Messages, questions, and other information included in a form or communication
• Records of correspondence concerning an inquiry or business relationship

Employment-interest information

If you use a careers or employment-interest form, we may collect contact details, the position or type of work that interests you, work history, qualifications, availability, a resume or other materials you choose to provide, and communications concerning potential opportunities. Submission of an interest form does not create an employment relationship or guarantee that a position is available.

Any authorization for a background check or collection of information required for a formal hiring process should be handled separately and only when applicable.

Information collected through the website

The website and providers supporting it may automatically receive limited technical information, such as:

• Internet Protocol address and approximate location derived from it
• Browser, device, operating-system, and language information
• Pages viewed, referring pages, dates, times, and website interactions
• Cookie identifiers and similar technical information
• Security, diagnostic, and server-log information

3. Cookies and Similar Technologies

The website may use cookies and similar technologies for essential functionality, security, fraud prevention, form operation, preferences, and—if enabled—analytics. Cookies are small files or identifiers stored on or associated with a browser or device.

Browser settings may allow you to block or delete cookies. Restricting essential cookies may affect website or form functionality. If HAVAGUARD introduces technologies that materially change the practices described here, this policy will be updated and any choices required by applicable law will be provided.

4. How We Use Information

HAVAGUARD may use personal information to:

• Respond to service inquiries, questions, and requests
• Evaluate requested coverage and prepare for consultations
• Communicate with clients, prospective clients, applicants, and other contacts
• Review employment interest and communicate about potential opportunities
• Operate, maintain, secure, troubleshoot, and improve the website
• Prevent misuse, investigate suspected fraud or security incidents, and protect rights and property
• Maintain appropriate business, operational, and communication records
• Comply with contracts, legal requirements, and lawful requests

5. How We Disclose Information

HAVAGUARD does not sell personal information for monetary consideration. We may disclose personal information only as reasonably necessary in the following circumstances:

• Service providers: providers supporting website hosting, forms, email, security, maintenance, storage, communications, and analytics if enabled
• Professional advisors: attorneys, accountants, insurers, and other advisors where appropriate
• Legal and protective purposes: government authorities or other parties when required by law, legal process, or reasonably necessary to protect safety, rights, property, or security
• Business transactions: parties involved in a proposed or completed merger, financing, reorganization, sale, transfer, or similar business transaction, subject to appropriate safeguards where required
• At your direction: other parties when you request or consent to the disclosure

Service providers are expected to use information for the services they perform and in accordance with applicable contractual and legal obligations.

6. Data Retention

HAVAGUARD retains personal information for as long as reasonably necessary for the purpose for which it was collected, including responding to inquiries, maintaining business and employment-interest records, supporting operations, resolving disputes, enforcing agreements, and meeting legal, tax, insurance, or compliance obligations.

Retention periods vary based on the type of information, the relationship involved, operational requirements, applicable law, and the need to protect legitimate business interests. Information may be deleted, de-identified, or securely disposed of when it is no longer reasonably needed.

7. Data Security

HAVAGUARD uses reasonable administrative, technical, and physical measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. The measures used may vary according to the nature and sensitivity of the information.

No website, transmission method, or storage system can be guaranteed completely secure. You should use care when deciding what information to send electronically and contact HAVAGUARD if you believe information submitted through the website has been compromised.

8. Choices and Privacy Rights

Depending on where you reside and the law that applies, you may have rights to request access to, correction of, deletion of, or a copy of certain personal information. Applicable law may also provide a right to opt out of certain processing or to appeal a decision concerning a privacy request.

To submit a request, email [email protected] with the subject line “Privacy Request.” Describe the request and provide enough information for HAVAGUARD to identify the relevant records. We may take reasonable steps to verify your identity and authority before responding. An authorized agent may be required to provide proof of authority.

HAVAGUARD will respond within the period required by applicable law. If a request is denied and applicable law provides an appeal right, reply to the decision or email the same address with the subject line “Privacy Request Appeal.” We will not unlawfully discriminate against an individual for exercising an applicable privacy right.

9. Third-Party Websites

The website may contain links to websites or services operated by other organizations. Their privacy, security, and content practices are governed by their own policies. HAVAGUARD is not responsible for the practices of a third party merely because the website links to it.

10. Children's Privacy

The website and HAVAGUARD's services are not directed to children under 13, and HAVAGUARD does not knowingly collect personal information online from children under 13. If you believe a child under 13 has submitted personal information through the website, contact us so the information can be reviewed and, where appropriate, deleted.

11. Changes to This Policy

HAVAGUARD may update this Privacy Policy to reflect changes in the website, business practices, technology, or legal requirements. The revised policy will be posted on this page with a new effective date. Material changes may be communicated in another reasonable manner when required by applicable law.

12. Contact HAVAGUARD

Questions about this policy or requests concerning personal information may be directed to HAVAGUARD using the contact information below.